What is in the Archives of Institutional Memory (AIM)?
The Archives of Institutional Memory (AIM) is a digital repository that provides persistent access to official Indiana University records university-wide with long-term, indefinite administrative, legal, fiscal or historical value, including
  • Mission critical documents such as IU Bulletins, Schedule of Classes, annual and strategic reports, and various types of planning documents
  • IU Policy documents
  • Publications of IU schools, departments and administrative offices
  • Publications created by official university groups - faculty, student or alumni - such as the Bloomington Faculty Council, the IU Student Association, and the Alumni Association
  • Records documenting IU events, such as commencement, Founder's Day, etc.
How is the Archives of Institutional Memory different from the IUScholarWorks repository?
IUScholarWorks is a digital repository of scholarly work created at Indiana University by its faculty, administrators and staff, and students. Examples of types of scholarly works that are appropriate for deposit in IUScholarWorks include publications, pre-publication scholarship, working papers, technical reports, supplementary research material not included in print journals, and conference papers. In contrast, AIM contains records of various Indiana University academic and administrative units that are not products of scholarly research, such as annual reports, policy documents, strategic plans, departmental newsletters, and other publications.

If you have questions about whether a submission is appropriate for AIM or for ScholarWorks, please contact the University Archives.

How to do I get my unit's records into the Archives of Institutional Memory?
If you have archival quality records that you would like to place into AIM, please first contact the Indiana University Archives at archives@indiana.edu. You may also have electronic records that are not suited for AIM but need to be transferred to the University Archives. We can discuss the best strategy for preserving your records.

How is the Archives of Institutional Memory organized?
AIM is organized into communities, including a university-wide Indiana University community and separate communities for each IU campus.
Each community contains sub-communities for specific administrative offices, departments, research centers, committees, and other groups. Sub-communities may contain one or more collections, or may be further divided into additional sub-communities.
Collections are documents grouped typically by type or function (e.g. “Meeting minutes”, “Newsletters”) or by semester or year (e.g. “Spring 2006”). Clicking on an item (document) within a collection leads to a metadata record where a specific document may be viewed or downloaded.

How do I find an item in the Archives of Institutional Memory?
The organization of the AIM repository makes it easy to browse by community and by collection. It can also be searched by keyword or phrase, or browsed by author, title, or date submitted.

Many archived university records are paper-based and/or not available online. If you cannot locate a desired document in AIM, please contact archives@iu.edu for assistance.

How do I link to an item in the Archives of Institutional Memory?
Every item in AIM has a persistent/static URL (called an identifier or a handle) that can be linked directly from your department website.

What software does the Archives of Institutional Memory use?
IUScholarWorks is built on DSpace, which is an open source software jointly developed by MIT Libraries and Hewlett-Packard Labs as a solution for creating various kinds of digital repositories. DSpace is developed in Java, using Java Servlet technology and Java Server Pages, and uses the PostgreSQL relational database to store the metadata. The document objects are stored as bitstreams on disk, and both the metadata and document text are indexed and searched via the Apache Lucene text search engine. Persistent identifiers to items are provided by the CNRI Handle system.