Archives of Institutional Memory at Indiana University

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The AIM @ IU was created to collect, preserve and make available the digital records relating to the history and culture of Indiana University that have long-term, indefinite administrative, legal, fiscal or historical value.

The AIM @ IU content is organized around Communities which can correspond to administrative entities such as schools, departments, labs and research centers. Within each community there can be an unlimited number subcommunities and an unlimited number of collections. Each collection may contain an unlimited number of items.

Browse allows you to go through a list of items in some specified order:

Browse by Community/Collection takes you through the communities in alphabetical order and allows you to see the subcommunities and collections within each community.

Browse by Title allows you to move through an alphabetical list of all titles of items in AIM @ IU .

Browse by Author allows you to move through an alphabetical list of all authors of items in AIM @ IU .

Browse by Subject allows you to move through an alphabetical list of subjects assigned to items in AIM @ IU .

Browse by Date allows you to move through a list of all items in AIM @ IU in reverse chronological order.

You may sign on to the system if you:

• wish to subscribe to a collection and receive e-mail updates when new items are added
• wish to change your password
  

To search all of AIM @ IU , use the box at the bottom of the navigation bar on the left

To limit your search to a specific community or collection, navigate to that community or collection and use the search bar on that page.

AIM @ IU uses the Jakarta Lucene search engine. Here are some search hints:

What is searched in the general keyword search
The word(s) you enter in the search box will be searched against the title, author, subject abstract, series, sponsor and identifier fields of each item's record.

Your search terms will also be searched against the full text of all archived documents that contain searchable text.

What is not searched - Stop Words
The search engine ignores certain words that occur frequently in English, but do not add value to the search. These are:

"a", "and" , "are" , "as" , "at" , "be" , "but" , "by" , "for" , "if" , "in" , "into",

"is" ,"it" ,"no" , "not" , "of" , "on" , "or" , "such", "the" , "to" , "was"

Truncation
Use an asterisk (*) after a word stem to get all hits having words starting with that root, for example:

   will retrieve selects, selector, selectman, selecting.

Stemming
The search engine automatically expands words with common endings to include plurals, past tenses ...etc.

Phrase Searching
To search using multiple words as a phrase, put quotation marks (") around the phrase.

Exact word match
Put a plus (+) sign before a word if it MUST appear in the search result. For instance, in the following search the word "training" is optional, but the word "dog" must be in the result.

Eliminate items with unwanted words
Put a minus (-) sign before a word if it should not appear in the search results. Alternatively, you can use NOT. This can limit your search to eliminate unwanted hits. For instance, in the search

  or  

you will get items containing the word "training", except those that also contain the word "cat".

Boolean searching

The following Boolean operators can be used to combine terms. Note that they must be CAPITALIZED !

AND - to limit searches to find items containing all words or phrases combined with this operator, e.g.

will retrieve all items that contain BOTH the words "cats" and "dogs".

OR - to enlarge searches to find items containing any of the words or phrases surrounding this operator

will retrieve all items that contain EITHER the words "cats" or "dogs".

NOT - to exclude items containing the word following this operator, e.g.

will retrieve all items that contain the word "training" EXCEPT those also containing the word "cat".

Parentheses can be used in the search query to group search terms into sets, and operators can then be applied to the whole set, e.g.

The advanced search page allows you to specify the fields you wish to search, and to combine these searches with the Boolean "and", "or" or "not".

You can restrict your search to a community by clicking on the arrow to the right of the top box. If you want your search to encompass all of DSpace, leave that box in the default position.

Then select the field to search in the left hand column and enter the word or phrase you are searching in the right hand column. You can select the Boolean operator to combine searches by clicking on the arrow to the right of the "AND" box.

Note: You must use the input boxes in order. If you leave the first one blank your search will not work.

The system will require you to log in to access an area of AIM @ IU that requires authorization, such as:

• subscribing to a collection and receive e-mail updates when new items are added
• changing your password

IU faculty, students and staff may log in with their IU Network IDs. (If you already have an AIM @ IU account, you may log in with either your Network ID or your AIM @ IU account.) If you do not have an IU Network ID, you must log in with an AIM @ IU account.

Creating an AIM @ IU account

Click on "Register" and type your e-mail address in the form that appears. Your e-mail address should include your username and domain name. It is not case sensitive.

Example: moniker@mycorp.com

You will receive an email message containing a special URL, or "token". When you visit this URL, you will need to fill out some simple information, including your password. After that, you'll be ready to log into AIM @ IU !

This page allows you to change the information we have for you. You must be authenticated with your log-in to change any of your personal information.

Users can subscribe to receive daily e-mail alerts of new items added to collections. Users may subscribe to as many collections as they wish. To subscribe:

• go to the AIM @ IU registration page by clicking on the sign-on link in the navigation bar on the left of the home page
• fill out the registration form
• navigate to a collection for which you would like to receive e-mail alerts, and click on the "subscribe" button (repeat for other collections)
• to edit your subscriptions, go to the "Subscribe" page.

For help with using AIM @ IU and questions about your specific site, please contact your AIM @ IU Administrator.

For general information and news about AIM @ IU , visit the AIM @ IU Website.

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